Category: productivity

  • How To Talk With People

    It was just yesterday that I read a book on behaviour change through positive reinforcement. Today I put aside all work and read another book: How to Talk with People: A Program for Preventing Troubles that come when People Talk Together by Irving J. Lee. It was recommended by Parth Sharma in response to my sharing Marshall Rosenberg’s video on nonviolent communication in my WhatsApp status with this note: “This is an old video on nonviolent communication. It’s been instrumental in my first steps towards using language carefully.”

    Language has always been a problem for me. More specifically, language used in interacting with people. That is, talking with people has been a problem for me. In my extended family I was the “adhikaprasangi” (a word that’s surprisingly common in Kannada and Malayalam — meaning “the quality of having too high an opinion of your own importance, and being too eager to tell people what to do”). In school I used to get into quarrels with teachers. In internet forums people have gotten so angry at me that I’m used to writing “I apologize profusely”. Even many of my close friends have sometimes felt I’m rude.

    There are people on twitter I know who proudly wear such attitude and continue to be assholes. But I’m in no way indebted to my past. And so, I keep looking for ways to improve the way I interact with people. The challenge, though, is that I don’t buy the “respect” argument. I consider it dishonest to use language to show fake respect. At the same time I have seen excellent videos like “The Art of Semantics” and the nonviolence communication one above which all talk about using language to move towards a better world. So the missing link for me was the logic that connects respectful expression with social justice.

    And that logic clicked in my head when observing people I care about disagreeing with each other on the wrong things. In some occasions I was also involved, in some I was passively observing. Either way, it has become a felt need for me — using language for productive communication and getting our acts together for social justice. On Monday, I had a conversation with Akshay who is part of a very well run organization and whose experience I trust and admire. He also convinced me that using the right words is worth it.

    And that’s where this book comes in. How to talk with people.

    About three-quarters of it had become clear to me through my own life experience even before reading this book. But a well-written book validating our experiences is immensely valuable to our learning. And in that way, this book is a must read. It also means I have one less book to write myself. I’m thankful for this book’s existence.

    The first chapter itself summarizes all the different problems we have in our conversations and what to do about them. It is a very great tl;dr for this book. But the whole book is around 134 pages and you can read it in one evening (at least with speed reading). I will quote from the first chapter to pique your interest.

    So as to indicate something of the scope and character of what is involved in this interest, the major findings and suggestions are here summarized.

    1. Misunderstanding results when one man assumes that another uses words just as he does. People are so eager to reply that they rarely do enough inquiring. They believe so surely (and wrongly) that words have meaning in themselves that they hardly ever wonder what the speaker means when he uses them.

    Suggestion: Committee members need exercises in listening. They must learn not how to define terms but how to ask others what they are intending to say. Our advice: Don’t blame the speaker alone for the misunderstanding. The listener is involved, too. It takes two to make communication.

    2. Trouble comes when somebody contradicts somebody else without seeing what the first man was talking about. The speaker says, “You can’t trust the Abibs.” The listener says, “Yes, you can.” Then they go at it. When the Speaker was asked to specify, he told about Samo and Har and Myri. And, of course, they were untrustworthy. When the listener specified, he told about Mil and Janx and Car. And without a doubt they could be trusted. If the contradictor had asked first, the contradictee might not have had his feelings hurt.And the committee might have come to conclusions without that waste of time. The trouble mounts when nobody bothers about specifying. 

    Suggestion: Both leaders and members need to learn how to spot temperature-raising contradictions. They must ask, ever so politely: Are you differing on the details or on the conclusion? Does your generalization refer to what his does?

    […]

     

    And so on it goes till 14 points. Each one putting into words the troubles that we see around us all the time. It makes a fun read for those who are tired of the debates on twitter.

    The only disappointment I have with this book is that it assumes the presence of a leader to solve many of these issues. The frustration I have with all the groups I mentioned above are that there is no clear leadership structure. Perhaps this book thereby unearths a critical challenge that anarchist systems face. Perhaps my disappointment is for me to resolve.

    Nevertheless, the leadership traits that are written about in chapter XIV (On Preserving Human Warmth) was particularly useful. It talks about our own leadership styles. There is The Director (like a movie director), The Councilor (an egalitarian participant), The Parliamentarian (the one with the “the Rules of Order” at their elbow), The Quiet One (who is just there), The Good Host (who sets positive mood), and The Chief Clerk (who’s the guardian of the group’s virtue). It was quite fascinating to see various people I interact with and myself showing many of these traits in many meetings.

    The book is from 1952. The language of “man”, “him”, “his” is quite striking. At the same time, it is very interesting to note that many of the problems that we see today where exactly the same then as well. In a meta way, therefore, this book teaches more than what it talks about.

    A modern counterpart of this book might be Adam Grant’s Think Again. But unlike Think Again, HTTWP is focused more on the practical methods of the conversation than about the larger reasons behind it. It might be good to read this book after Think Again if you’re planning to read both.

  • Don’t Shoot Your Colleagues

    Over the course of my life a realization slowly dawned on me about feedback. Negative feedback rarely worked. And positive feedback worked magically!

    I started noticing this in myself first. I was learning rapidly and growing in environments where all I received was positive feedback. And wherever people were very cynical, I was just lost in thoughts and not growing.

    Then I took this observation seriously and did experiments. In JeevaRaksha trainings, for example, instead of giving the recommended “sandwich feedback” (in which you start with a positive feedback, then talk about something to be improved, and then wrap up with another praise) I switched to a “positive-only feedback” technique. And it worked well. People who were not very confident as trainers and made a lot of mistakes where becoming very confident and trying really hard and staying on as trainers. Over time they fixed their mistakes on their own.

    I have to admit that I was very hesitant to do this. I used to think I was “lying”. When other people did this to me I considered them “manipulative”. And I used to pride myself on being very balanced with my views — talking about positives and negatives — sometimes even balancing others’ positive views by talking more about negatives.

    And I still find it insincere when people are just praising an act in general without being specific on why they are praising it. “Great job”, “Great news”, “Fantastic” — all of this sounds insincere to me.

    And therefore I wasn’t sure about what this observation-experiment-result meant. That all changed today.

    I was watching videos of button pressing dogs and then a response video by KP, in which KP recommended this book called “Don’t Shoot the Dog”. That book confirmed everything I was vaguely thinking about feedback.

    It is written by Karen Pryor who used to train dolphins. The thing about dolphins is that it is really hard to punish dolphins. If you try to do anything, the dolphins will just swim away. So, to get dolphins to change their behaviour and do something that you want it to do, your only option is to give them fish. Reward. Positive feedback is all you have with dolphins.

    This, apparently, works very well for dolphins. And dogs. And cats. And all kinds of animals. Including humans. Including adult humans.

    In fact, the book makes no distinction between dogs and humans in its chapters. It gives you lessons on positive reinforcements, shaping, negative reinforcements, and a lot of theory on how to think about all this. Including on why this is not “manipulation”.

    I won’t spoil the whole book, but it basically says that positive reinforcements are much better than punishments. It forces you to switch away from the “traditional” training style of shouting at people or punishing them, and move to a style that actually works.

    The book was written much before “like” buttons were invented. But, if you read it carefully you can see that it explains much of how technology has been shaped to harness this kind of “manipulation” as well.

    If you are a “manager” of anything, or a parent, or a pet-owner, you should read this book. In general, if you want to change others’ behaviour, this is a must-read.

    It blends well with a theory of anarchic organizations which I’m developing. I think a theory on semantics which I want to start experimenting with will also connect. Those will be future posts.

  • Why I am Back on WhatsApp

    Long time readers of this blog knows that I have a very strained relationship with WhatsApp. When I deleted my WhatsApp account a couple of years ago, I was at a place where personal productivity was the most important to me. For example, I wrote this:

    Thirdly, and most importantly, people are unable to work on hard
    problems with their mind into it because that requires focus and
    peaceful mind. I have a very big hunch that this is the biggest reason
    why economies world over are failing – because people simply aren’t
    productive any more.

    I am in a very different space now. Embracing pragmatism has come to mean more important than sticking to ideals. And gathering useful power is also a priority. All of this helps in bringing action to words.

    In that context, in the space of primary healthcare, WhatsApp is a very useful communication tool.

    It allows me to collaborate with a very diverse group of people. It allows quick and effective communication especially in socially tricky situations. Just today I could effectively use WhatsApp to organize two meetings. The most important feature, perhaps, is the ability to forward messages quickly.

    In all, I still value productivity. But productivity, now, for me is not just about me, but about the teams that I lead or am part of. Like in the case of shaving beard, WhatsApp has become important to me now.

    And that’s why I am back on WhatsApp.

  • Good Riddance, WhatsApp!

    I took the jump. Deleted my WhatsApp account.

    Yes, I know. There are too many important groups. There are people who can’t use email or other means of communication. Coordination of so many things will become difficult. What harm is there in keeping the account, and not using it? What if there is an emergency?

    But, I am sorry. I deleted the account.

    The idea isn’t new. Pirate Praveen doesn’t have a Whatsapp account. Prashanth NS doesn’t use Whatsapp. Cal Newport advocates digital minimalism. All in all, plenty of people have done well without WhatsApp and actively inhibit WhatsApp usage. But I won’t ask you to uninstall WhatsApp just yet. Maybe at the end of this post.

    WhatsApp is a good chat app. It has a simple interface. It works consistently in poor connectivity areas. It has various features that make chat easy. It may not be the best. I personally prefer Riot (a client of Matrix protocol) and Telegram for chat. But, WhatsApp still does its job.

    Maybe it is chat that I do not like. Synchronous messages create a sense of urgency. The delivered/read ticks on WhatsApp forces me to respond quickly to messages. Maybe I’m not ready for that. Maybe I want to respond to messages when I want to.

    Yet I use other chat apps. I use Telegram extensively. I use slack. What’s the difference?

    Perhaps I should start from the beginning. First, we invented the telephone. We could talk to each other at a distance. That is a definite value addition. You no longer had to travel long distances to talk to people.

    Then there was internet. With that came email. The good thing about email was that you could send it across very quickly to large number of people (like mailing lists) and people could skim through many many emails very quickly.

    There also was blogging. Blogs are like books. People may read you. People may not read you. A million people may see it. Nobody may see it. Blogs fulfilled the role of people wanting to reach out to the world and influence the world.

    Then, there was the mobile phone. And with that came SMS. SMS was sort of like email, and sort of like phone call. It was designed to be short. It was designed to be direct. That allowed for quick, non-distracting, short message updates.

    That is the point at which chat apps come to the picture. The biggest feature of a chat app is the group chat. Individual chats are just like SMS, but with pictures and videos they could be called SMS on steroids. But group chats is an entirely different paradigm. Group chats let people talk to multiple people at the same time. Sort of like a broadcast, but multi-way broadcast. That allows quick coordination of large groups.

    I almost missed social networks. Social networks are like the sum of all the previous innovations. They combine the intimacy of group chats with an experience similar to walking through a virtual world and influencing a large number of people.

    All of these are not without consequences. Firstly, our attention is now deeply fragmented. We have a thousand things we can engage with at any point in time. In the attention economy everyone has to shout louder to be heard. Soon everyone is shouting even more loudly. It becomes like a party floor where nobody can hear nobody else.

    Secondly, it is so easy to bombard each other with messages that sooner or later people get strong opinions about things. And that makes for a heavily polarized world because people always tend to have differing opinions.

    Thirdly, and most importantly, people are unable to work on hard problems with their mind into it because that requires focus and peaceful mind. I have a very big hunch that this is the biggest reason why economies world over are failing – because people simply aren’t productive any more.

    All that said, now I can state the reasons why WhatsApp and Facebook (and more recently twitter) are especially to blame.

    The way Facebook is designed, you connect to your friends and family. And then you hear from them. Sure you can connect with various organizations, etc. But yet, nobody keeps their connections devoid of family and friends. This “social” prat of the social network makes it a very mediocre place. There is a very good chance that the best people you can listen to on any particular topic is not in your social circles. The best writers, thinkers, or analysts on the planet probably didn’t go to the same high school as you did. Therefore, if you wanted to put your attention on the best things on any topic, Facebook is a very bad place.

    Similarly, WhatsApp is designed for people who know each other well (well enough to have each others’ phone number) to communicate. Even with group chats, you are probably not going to share groups with very smart people. WhatsApp, therefore, has the same pitfall as Facebook. It encourages mediocrity and conformation.

    Apps like Telegram and Reddit do not have this problem. (Although the attention economy is still a problem there). And therefore WhatsApp gets an extra negative mark there.

    And then, there are all the other reasons. WhatsApp is not free software. WhatsApp is owned by Facebook. (And since the last update it clearly shows on the splash screen that it is owned by Facebook). And Facebook is evil in various ways.

    Of course this post would be incomplete without me telling how I actually managed to pull this off.

    First, I had notifications turned off for WhatsApp through Android settings. It had been that way for months. Essentially, I would see WhatsApp message only when I opened the app.

    But, about a month back, right around the time CAA was passed, I started doing another thing. I used a firewall app called NetGuard (which doesn’t require root) to block internet to WhatsApp. And I hid the WhatsApp icon in the Niagra launcher I use. And I turned off background data (just an added measure because NetGuard anyhow stops background data). And I changed my WhatsApp status to let people know that I won’t be online. And I changed my profile picture with a message that I won’t be online. And then I kept silent for days.

    The first time I did that, it was in solidarity with the people suffering from internet shutdowns in India. When I logged in after about a week, I noticed that I hadn’t missed a lot of important messages at all.

    So, I tried it again. This time I did it for two weeks. And this time too, I hadn’t missed anything important. My patients could either directly call me or my clinic manager for appointments. My colleagues could message/call/email me any important thing from the WhatsApp groups. And I was insulated from all the “Merry Christmas and Happy New year” gifs.

    The only reason I wouldn’t go ahead and delete WhatsApp was that I wanted access to the past messages. Or so I thought as you will see in the next paragraph.

    Today I thought I would install WhatsApp Business and set up an “auto-respond while away” message for giving people who contact me a fairer warning that I won’t be reading their messages. But turns out that feature works only if you turn WhatsApp on and let it receive messages. While trying to switch to WhatsApp Business, I also lost the chat history (because for some reason it restores only from Google Drive backup while switching between WhatsApp and WA Business). And then I realized that I probably don’t need access to my chat history.

    To sum up, I had enough time away from WhatsApp and I was convinced that WhatsApp was an unnecessary evil and that life without it would be as convenient, if not more. And so I just went into the settings and deleted the account.

    Now, nobody can inadvertently wait for a response from me because they won’t be able to message me. And I can do my own deep work.

  • Use Distractions to Distract Distractions

    I hate it when my brother switches on the television when I am reading.
    Reading textbooks is so boring and when there’s that funny little scene of the all-time-best-movie on the idiot box there is no question where your mind is.
    It’s so easy to get distracted when you’re doing something boring (even if it’s very important)

    So what do I do to prevent getting distracted?
    More distractions.
    I switch on the computer. Play music. Run Pidgin chat client. And then open the book I’m reading as e-book (sorry I didn’t tell you I have my textbooks in pdf too. But it doesn’t matter, most books are easier to obtain as e-books than paperbacks)
    And how does that help?
    Now, the way I’m reading is much more interesting than the way I was reading.
    I don’t even think about the movie on the tv.
    And I’m reading with much more blood running to my brain than earlier.
    That will keep me alert for even longer too.
    (And of course there is the added advantage of being able to access the world wide web any time, to clear any doubt)

    Might be necessary disclaimer: This worked for me. But this won’t work for most others. Because umph… I display an uncommonly strong control over my mind. 😀 It is easy to get to porn sites while online. And your mind will urge you to update your facebook status. It takes men of metal mind to succeed in this.
    If you want to learn how to control your mind to the point you can safely try this, try this.

  • Multitask to Get Boring Things Done

    I hate writing school work for reasons you must have guessed (ya, who writes when we can type). But should I get through school, I must get through those too. So how do I scrape through?
    I multitask.

    For, this post is being written along with my assignments. I write one sentence here. I write one paragraph there. By the time I finish this post, I will finish 3-4 pages there.

    So, combine boring stuff with interesting stuff to get both stuff done.

    Why this works: Boring stuff are boring because they are usually repetitive tasks like copying, calculating, etc that require less or no active involvement. So, when we are doing such things our brain will be working less, and soon it starts sleeping.
    But when we mix interesting things with boring things, our brain gets an alternating current shock of rest and activity, keeping us awake.

  • Life is a Matter of A Few Hours

    You may be 70 years old. But if I ask you to look back at your life and tell me something which you did for days at a stretch, without doing anything else like talking with friends, playing, exercising or anything else, I am almost sure that you will not tell me an answer straightaway.

    Because for almost all of us, life is a matter of a few blocks of hours.

    You might be a highly successful employee in a well known company. You might have got a couple of promotions, double-raises, several other incentives. But when you look back at what got you those, you would probably find that the tasks that got you into that high position were done in a few hours.

    What the? I took 7 days to finish my work on XYZ.

    Yes, you might have took 7 days. But if somebody logged all your activities in those 7 days, you will find that it was in some handful of hours that you really did something towards XYZ. You slept, you talked, you dined, you did other things, and you did XYZ too. If you take a really sincere close look, you can see that it was only those 3*5=15 hours in the office that you took for the task.

    OK, I understand I did XYZ in a few hours. But are you suggesting me to get rid of sleep and do it all in 1 day?

    No way. What I am asking you to do is to acknowledge that most important things that happen in your life happens in a few hours.

    Remember all the learning you did in your school. There were those hours when you were actively listening in the class, those hours in the days before exams when you actually came to understand what is meant by Newton’s Third Law of Motion. Those are the moments. You did not set out on a long journey and learn or do things. There were some hours, when you really learned something.

    With that understanding comes a great deal of inspiration.

    That you can do things, because it’s just a matter of a few hours (or may be minutes)
    You could earn a friend with a smile, that’s just a second.
    You could help somebody in a few minutes.
    You could learn something new in an hour, (or if you’re learning c++, in less than 5 hours)
    You could work on your dream project with just 20% of your time.

    But you think it takes a lot of time, and never do it. Where in real life, it takes only a few hours.

    Do not over estimate time. 

    The next task you are up to. Find what is to be done. Do it. Look at the clock.

    You can do anything; talk, chat, play, watch, enjoy. But those few hours you must give your 100% for the task at hand. And at the end of the day you will have done everything.

  • How to Get Rid of Addiction to Facebook, Myspace, Orkut, Twitter, Other Social Networking Sites, Internet or Computer in General

    This is an exclusive way to get rid of your obsession with facebook, myspace, twitter, orkut, other social networking sites, or internet in general, computer to be specific.

    (If you reached here searching google for “How to get rid of facebook addiction”, “How to get rid of internet addiction”, “How to get rid of internet” or “How to get rid of that feeling to google my answer to whether I should stop surfing now”, you are good enough as an addict)

    Follow my orders carefully. It is absolutely important to do so.

    1. Save all your open files. [Save everything that may be lost in case of power failure]
    2. Stand up.
    3. Those of you who are still sitting, stand up.
    4. I told you, if you don’t follow what I tell, this won’t work. So please STAND UP.
    5. OK. Now go to start menu, click shut down, click shut down again.

    Now by the time your browser process is terminated by your processor, tell me a good bye.
    And then when your wallpaper comes up look how beautiful it is.
    And when your screen goes blank, switch off the UPS, pull out the power cords, and if possible disconnect monitor, mouse and keyboard.

    Do something productive. (And be assured nothing will happen in the e-world by the time your urge to check your inbox returns to you)

    That will do.

  • 3 Questions to Define What is Productive and What is Not

    Time management is about knowing what is productive and what isn’t as much as Bhagavad Gita is about self improvement. When you are able to conceive the difference between productive and unproductive work, time management is just a matter of avoiding the unproductive one and doing the productive one. But how do we distinguish between the two?

    Any work doing which we are bound to benefit in the future can be termed as productive. (But only when you are doing it as efficiently as possible and have nothing more important to do, as I will explain below)
    Learning anything new, exercising, helping someone else, …

    And any work doing which we may get benefit in the future are unproductive.
    Watching a film (about which a question may be asked in the Who wants to be a millionaire? program which I’m planning to participate in 20 years from now), playing farmville in facebook (thus showing my friends my skill in farming?), chatting endlessly with friends (do you think that the amount of time you spend with your friend strengthens the bond of friendship between you?) …

    Your mind may sometimes trick you into believing that you’re being productive when you’re actually less than 10% of what you can be, as is clearly demonstrated when someone gets addicted to anything I said above (social networks, tv shows, etc)

    Let us analyze them one by one

    Social networks:
    Facebook, orkut, and all others of the genre are truly great sites when it comes to keeping in touch with friends, sharing photos, videos, clearing doubts in an online forum and so on, and I personally have a profile in each one of them. But they become evil when we start forgetting why they are there. They are meant for strengthening interpersonal relationships. But you could spend a whole day in any one of them, and still end the day gaining nothing more than what you could achieve in 10 minutes. Think of how you could post updates every 15 minutes throughout a day and 2 of your greatest friends who log in at the night sees just the last 2 of your updates and comment on them. Think of how you could post a very clever, very attractive single update a day and still have almost half a dozen people liking and commenting on your update.
    Think of how you can get back your time from these sites. Think how you can compress your activities to bare minimum.

    TV:
    The #1 time killer in most house holds even after the advent of the internet is television. Because while internet soon becomes boring especially when you don’t know more than 3 sites by their URL, TV + remote ensures that you find something or the other every time you switch the thing on. And unlike internet you needn’t even know what you want to waste time on TV.

    Time for some entertainment… Aha I’ve my favourite program in Nat Geo (well Nat Geo is after all educational)… Oh it’s commercials time, let’s see what HBO is showing. Is it Rush-Hour 3? My Goodness! Never got a chance to watch it. And it has just begun… [2 hours later]… my gosh, my eyes are paining. I think I need some rest. [Power off]

    Tell me how many of us haven’t gone through these exact routine. You get a chance holiday and think that you would finish all your pending works on that day. But at the end of the day you would find yourself just a bit further than where you started.

    Because you forget what you should have been doing. You think you are being productive when you aren’t actually.

    So the next time you are in a doubt whether or not you’re doing the right thing, just ask yourself these questions.
    #1, Is what I’m trying to do my absolute priority?
    This is another way of asking yourself whether you have a task to be completed with its deadline tomorrow, or whether you have a critical examination tomorrow. (Most people think of doing some exercise, or learning javascript at such critical eleventh hours) Just ask yourself whether there’s anything very important. Even if you are trying to exercise or learn a new language, right now it is unproductive, if you have a deadline tomorrow.

    If I don’t have anything absolutely necessary to do
    #2, Is what I’m trying to do going to be of any help for me in the future?
    Am I learning? Am I building my muscles? Am I doing something new? Am I building up on my relationships? Am I really having fun? Am I being adventurous? Am I doing something, the fruit of which I can proudly display in front of others?

    And if I’m doing something useful
    #3, Can I do what I’m doing more efficiently?
    Am I utilizing what I’m doing to the maximum? This last question can have great effects. You will soon find yourself chatting with friends just enough, such that you don’t find both of you talking about how bad your favourite actress performed in her last movie (unless you are a movie critic).
    And don’t think you will be termed as a kill-joy, or a silent person. Talk to your friends enough. But just enough. Don’t let gossips be your topic of discussion. And don’t fear that you will turn out to be an uninteresting person. How about talking about a picnic or a group work. Find topics that are productive, interesting and relationship strengthening, all at the same time.

    Don’t be fooled by the calendar. There are only as many days in the year as you make use of. One man gets only a week’s value out of a year while another man gets a full year’s value out of a week.
    Charles Richards